Workflow Map
The main workflows that should be documented first.
Educan documentation should focus on real work, not every screen.
This page lists the important workflows and the order they should be documented.
Highest Priority Workflows
| Priority | Workflow | Why it matters |
|---|---|---|
| 1 | Finance setup | Fees, discounts, charges, payments, and balances must be clear before real collection starts. |
| 2 | Register and prepare a local student | Most student work starts here. |
| 3 | Place and enroll a student | Connects the student to the right academic path. |
| 4 | Charge and collect payment | Connects enrollment to finance. |
| 5 | Run attendance | Daily session operation. |
| 6 | Grade and close a session | Turns teaching activity into official results. |
| 7 | Process an international student | Important for international admissions and readiness. |
| 8 | Manage commissions | Needed when consultants or agents are paid. |
Workflow Families
Student Intake
- create the student
- complete required student information
- review readiness
- decide the next step
Academic Work
- place the student
- check eligibility
- enroll the student
- run sessions
- record attendance
- review grades and results
Finance Work
- set up fees and discounts
- review student finance accounts
- create charges
- record payments
- handle corrections and reporting
Admissions Work
- prepare offer-letter details
- create offer letters
- review payment instructions
Commission Work
- connect a student to a consultant or agent
- set commission rates
- review commission records after course-fee payments
Guide Standard
Each workflow guide should answer:
- What is the goal?
- Who does the work?
- What must be ready first?
- What are the steps?
- How does staff know it is complete?
- What can go wrong?
Use diagrams only when they make the workflow easier to understand.