Eligibility Check

The eligibility check helps staff confirm whether a student can join a specific course.

It uses the student's approved profile, the student's current placement in the same program, and the course's active requirement rules.

What the eligibility check is for

Use the eligibility check when you want a clear system-based answer to this question:

Is this student eligible for this course right now?

This is useful for admissions, placement follow-up, and academic review.

What the system checks

When the check runs, the system looks at:

• whether the student profile is approved
• whether the student has a current placement result for the same program
• whether the course has active requirement sets
• whether the student's placement satisfies one full active requirement set

If one full active set matches, the student is eligible.

Before you run the check

Make sure these basics are in place:

• the correct course is selected
• the correct student is selected
• the student profile is approved
• the student's current placement is available for that program
• the course requirements have been configured

If one of these pieces is missing, the system may return a blocking reason instead of a normal eligibility decision.

How staff usually run it

The typical flow is simple:

1. Open the course you want to review.
2. Open the eligibility check panel.
3. Select the student.
4. Run the check.
5. Review the result and the explanation shown by the system.

What the result can show

Eligible

This means the student matched at least one full active requirement set for the course.

Not eligible

This means the student did not fully satisfy any active requirement set.

Blocking reason

This means the system could not complete the decision properly because a required condition was missing.

Common examples include:

• the student is not approved
• there is no current placement result for that program
• the course has no active requirement sets configured yet

How to read the explanation

The result may include three kinds of detail:

• Matched requirement set: the exact rule set that made the student eligible
• Met requirements: the rules the student satisfied
• Unmet requirements: the rules that prevented eligibility

This makes the result easier to explain to colleagues and easier to review when a placement decision needs follow-up.

Example

Imagine a student is being checked for Upper Intermediate Writing.

If the course requires:

• placement at or above Upper Intermediate, and
• a minimum score of 80

then the result could look like this:

• score 84 and level Upper Intermediate -> eligible
• score 72 and level Upper Intermediate -> not eligible
• no current placement result -> blocked until placement is available

When to trust the result

The eligibility check is most useful when:

• placement data is current
• requirements are actively maintained
• the correct student and course are selected

If the setup is outdated, the result may still be technically correct but operationally unhelpful.

Good practice

• Re-run the check after a new placement decision.
• Review blocked results before making manual exceptions.
• Keep requirement sets active only when they should drive live decisions.
• Use the result as a decision support tool, not just as a pass or fail label.

In one sentence

The eligibility check gives staff a structured, explainable answer about whether a student currently meets the entry rules for a specific course.